WELCOME TO WOCNEXT® 2021: A JOINT WOW EXPERIENCE WITH THE WOCN® SOCIETY AND RELIAS -- In-Person and/or Online
This is a unique partnership, opportunity and hybrid event which includes a 90+ day virtual engagement tool whether exhibiting in-person or online or both, networking with healthcare professionals to generate more sales leads from April 16, 2021 through July 16, 2021 virtually, and June 27-29, 2021 in-person.
Contact us today to secure your exhibit location. See the current Exhibit Hall floor plan here.
See the demographics, benefits, tentative schedule, rates, terms, payment options, and vendor information below.
Review the Rules* to connect with healthcare professionals Sunday - Tuesday, June 27-29, 2021 (exhibit dates) at WOCNext 2021 where WOCN Society's members (5,700+), WOW attendees (5,000+), non-members, and commercial interests come together under one roof at the Orlando World Center Marriott, Orlando, Florida.
NOTE: For in-person exhibiting, your company's Certificate of Insurance is due within 30 days from your reservation. Your in-person booth set up cannot begin without Exhibit Management receiving your document. Details are here. To upload, see "Exhibitor Services".
With 80% of all exhibitors responding to our post-event survey, overall, 78% of exhibitors felt WOCNext 2020 Reimagined had a positive effect on their immediate business goals.
The vast majority of exhibitors from WOCNext 2020 were exceptionally supportive and willing to experience a professionally designed and stimulating educational online event, WOCNext 2020 Reimagined, June 5-7, 2020. 70 companies participated in our online event and took advantage of our online Virtual Exhibit Hall as well as online networking tools and activities.
WOCNext 2020 Reimagined set a new record for registration of healthcare professionals (not including exhibiting staff): 3,600+. Attendees who interacted with the Exhibit Hall: 144% increase vs. 2019 attendance. Exhibit Hall traffic created 22,000 pageviews & 9,600+ unique visitors.
"MyConnect" E-Community
For both in-person and online exhibiting, your virtual presence starts April 16 through July 16, 2021. Exhibitors promote their online "MyConnect" Exhibitor Profile through free email and appointment-requesting messages, viewing pre-registered individual demographics and developing relationships. "MyConnect": 13,000+ visitors creating 447 average page views & 368 average unique views per exhibitor. The Exhibit Hall Floor Plan and alphabetical exhibtor list was viewed by over 4,200 attendees. This website provided easy viewing of Exhibitor Profiles, banner advertisements, featured “Top of the List” exhibitors, logos highlighting exhibitor booths). Exhibitor product images, video, press release, and booth event special “galleries” were viewed by over 4,500 attendees.
Face-to-Face Event Demographics
- More than 5,700 WOCN Society wound, ostomy, and continence (WOC) nurse members represent your future marketplace. Nurses think the exhibit program is applicable to their work setting and relevant to their practice/profession, second only to earning continuing education credits to maintain their certification. This is why our annual attendance growth is up to 14% per event.
- WOC nurses are practicing in acute care, outpatient care, home healthcare, education, nursing home & extended care, and private practice
- 85% of all attendees evaluate, recommend, and/or initiate the purchase of WOC patient care equipment and supplies
- Almost one-third of all attendees are first-time attendees
- WOC nurses are engaged with exhibitors during the three months surrounding the face-to-face event through "MyConnect" – this event's virtual e-community networking program
- 82% of attendees downloaded and used the "MyConnect" Mobile App expanding the reach
- International attendance: Australia, Bermuda, Canada, Chili, China, Costa Rica, India, Ireland, Saudi Arabia, United Kingdom, and the United States
Benefit for the Thrifty
- When you reserve your in-person booth AND your online E-booth at the same time, you save 10% of your total booth fees.
- 5% rebate on material handling (drayage) charges from General Service Contractor exhibitor invoice
- 20-42% discounts: Social media packages, targeted e-blast messaging, digital and print media advertising options generating trackable results
- 15% discounted booth rate savings ($430 per 10x10) with Small Business annual dues rate of $800, maximum one 10x10; Regular Membership $1,500 (multiple savings of $430 per 10x10 & greater)
Benefit for First-Time Exhibitors
- 10% discount on General Service Contractor exhibitor invoice
- 15% discount on "Economy Package" of furnishings for 10x10 and 10x20
Benefit to Increased Exhibit Space
- 5% drayage discount on General Service Contractor exhibitor invoice
Benefits of Online Exhibiting
- Two Virtual Booth Packages to choose from
- Opportunity to purchase attendee-engaging support (aka sponsorships)
- Complimentary Exhibitor Badges
- Showcase your product video demonstration or presentation
- Unopposed Exhibit Hall times in the schedule
- Virtual Exhibitor Booths will be available post-event
- And more!
Included with Your Participation
- In-person: metal pipe/drape back wall & side rail create exhibit space. Virtual Event e-Booth provides a frame for online engagement.
- For both in-person and online participation, WOCNext 2021’s “MyConnect” e-community networking tool features one-to-one emailing, appointment-requesting, and nurse attendee demographics 90+ days before, during, and after WOCNext 2021. "MyConnect" drives engagement with attendees. Upgrades significantly increase leads (video, “Top of List”, logo on booth). The basic package includes free email and appointment-requesting email messages, photo, press release, and event special within your Exhibitor Profile.
- Dedicated face-to-face time with WOC nurses whose primary objective is to build meaningful relations with exhibitors, second only to earning continuing education credits to maintain certification. Two one-hour, APPOINTMENTS ONLY sessions.
- FREE opening reception
- FREE Exhibitor Education
- FREE exhibitor badges (2) per 10x10. Additional badges $100 each. Attending sessions additional.
- FREE snacks & beverages provided during move-in
- FREE mailing list three weeks before the event; FREE post-event email attendee list
- FREE, organized website making marketing options easy to review and select
- Optional
- Upgrade video, banner advertising, logo placed on booth -- all to draw attention to your booth and distinguish your booth from the competition.
- Sales lead capturing including email addresses through lead retrieval equipment
- Tickets for exhibitor lunch Monday and Tuesday.
Friday, June 25, 2021
- 2:00 PM - 4:00 PM Targets Set Up
Saturday, June 26, 2021
- 8:00 AM - 4:00 PM Targets continue; Exhibitor Set-Up
- 10:00 AM - 4:30 PM Exhibitor Registration
Sunday, June 27, 2021
- 7:00 AM - 5:30 PM - Exhibitor Registration
- 8:00 AM – 12:00 Noon: Exhibitor Set-Up Continues
- 12:30 PM - Inspection of all booths (Unopened freight removed at exhibitor expense)
- 3:15 PM - Be present in your booth. WOCN Society leadership thanks, exhibitors.
- 4:15 PM – 6:15 PM: Grand Opening Reception in Exhibit/Poster Hall with Attendees and Exhibitors
Monday, June 28, 2021
- 6:30 AM - 5:45 PM - Exhibitor Registration
- 11:00 AM - 12 Noon - Exhibitors' Lunch offered in Exhibitor Lounge (pre-purchased ticket)
- 11:15 AM – 3:15 noon – Exhibit Hall Open: Demonstration Hub and Appointments Only; Scheduled Attendee Lunch; Networking for attendees/exhibitors
- 3:30 PM – 4:15 PM: Exhibit Program Advisory Feedback Meeting, Demonstration Hub
Tuesday, June 29, 2021
- 6:30 AM - 5:45 PM - Exhibitor Registration
- 11:00 AM - 12 Noon - Exhibitors' Lunch offered in Exhibitor Lounge (pre-purchased ticket)
- 11:15 AM – 3:15 noon – Exhibit Hall Open: Demonstration Hub and Appointments Only; Scheduled Attendee Lunch; Networking for attendees/exhibitors
- 3:15 PM – 10:00 PM: Exhibit Hall / Booths Dismantling for all exhibitors, completed today
Wednesday, June 30, 2021
- 8:00 AM - 12:00 Noon - Exhibit Hall closed today. Freight shipping only (not booth dismantle).
- 11:00 AM - Drivers must have checked in regarding outbound shipping; otherwise Forced Shipping through Shepard.
Sunday, June 27, 2021
Monday, June 28, 2021
Tuesday, June 29, 2021
Per 10x10
- Corporate Member, $2,895; Non-member, $3,325. Non-Profit Association, $500.
- Additional Location Location Type: Corner, $100. Island $400
Booth Rates, Online
- ENHANCED BOOTH: Corporate Member, $2,895; Non-member, $3,395
- PREMIUM BOOTH: Corporate Member, $4,995; Non-member, $5,495
Benefits vary. Contact Exhibit Management for details.
Changes in existing contracts email cbrown@wocn.org. Valid only when acknowledged. Corporate Membership must be maintained through this event to earn Corporate Member booth rates. If not, non-member rates apply.
Payments: $500.00 non-refundable deposit due with each contract. Subsequent payment: by Thursday, December 15, 2020, one-half of the total booth fee. By Friday, January 15, 2021, the final payment in full. Payment must be received on time, otherwise, exhibit space may be released. After Friday, January 15, 2021: the exhibit contract must include 100% payment. Refunds not available after Friday, January 15, 2021.
Canceling or downsizing all or part of exhibit space through January 15, 2021 results in loss of non-refundable deposit ($500.00) and November 1, 2020 payment. Downsizing may result in relocation. If the downsizing results in creating unusable space, the exhibitor becomes responsible for 100% full payment for said space.
- Company Check, USD: WOCN Society Fed. ID Tax No. 25-125-1887. Include check with the application, payable to “WOCN Society”, drawn from US bank. Mail to the Wound Ostomy and Continence Nurses Society, Attn: Exhibit Management, 1120 Route 73, Suite 200, Mt. Laurel NJ 08054-5113.
- Credit Card (Visa, MasterCard, American Express, Discover): For chargeable amounts of $5,000.00 and greater, an additional non-refundable 3% service fee is applied to the total transaction amount. Refunds subject to an additional 3% service fee; Wire Transfer fee $30.00; domestic Automated Clearing House (ACH), no fee.
- Obtain WOCN Society W-9 here.
- Exhibit Management sends e-mail messages to each booth primary contact from the following approved vendors. White-list these addresses:
- Exhibit & Meeting Management & Support: cbrown@ahint.com, cbrown@wocn.org, bpassy@ahint.com, bpassy@wocn.org, jking@wocn.org, kpetty@wocn.org
- “Exclusive” Orlando World Center Marriott: Exhibitor Services including audio visual equipment / banner hanging/rigging (Encore), GES electricity, in-booth food & beverage, cleaning, booth security, telecommunications, internet services.
- "MyConnect" (exhibitor-attendee engagement): support@a2zinc.zendesk.com, noreply@contact.a2zdigitalmedia.tech
- Certificate of Insurance (one potential source): sales@rainprotection.net
- Shepard Exposition Services, general service contractor (aka decorator), booths/furnishings, material handling, floor covering (required of all exhibitors), labor: Showmail@shepardes.com, orlando@shepardes.com, Logistics@shepardes.com
- Convention Data Services, exhibitor badge registration, and lead retrieval: xpressleadpro@cdsreg.com, eventnotice@xpressreg.net, xpressleadpro@xpressreg.net
Questions?
Chris Brown, Director of Exhibits and Advertising
cbrown@wocn.org, Phone: 856-642-4401
For Technical Support with this webpage, please contact support. For issues with accessing the live event session please contact WOCN live event support.