Request appointments with WOC nurses during WOCNext 2019, especially during dedicated time 11:00 am to 12 Noon Monday and Tuesday, June 24 and 25 when only exhibitors/WOC nurses who have confirmed appointments.

Search for qualified WOC nurses, connect via email and invite/facilitate one-on-one conversations.

BECOME AN EXHIBITOR

Welcome to the virtual and face-to-face experience of meeting with Wound, Ostomy and Continence (WOC) Nurses to Generate Better Sales Leads

This one page provides details. To secure your booth, first see available exhibit space (without a company name) here:

Current Exhibit / Poster Hall Floorplan

Next Step: Inform Exhibit Management of your preferred booth number. Exhibit Management sets aside your exhibit space and sends a custom link to review / submit an online contract / payment. 

Review the Rules* to connect with WOC nurses Sunday-Tuesday, June 7-9, 2020 (exhibit dates) at WOCNext 2020 where WOCN Society's members, non-members and commercial interests join together on Sunday-Wednesday, June 7-10, 2020 (event dates) at the Huntington Convention Center of Cleveland, 300 W Lakeside Ave, Cleveland, OH 44113 USA.

NOTE: Your company's Certificate of Insurance is required by March 3., 2020. Booth set up cannot commence without Exhibit Management receiving your document. Upload here. Details here.

Demographics

  • 85% of all attendees evaluate, recommend and/ or initiate the purchase of WOC patient care equipment and supplies.
  • Almost one-third of all attendees are first-time attendees. Plus, our 5,000+ WOCN Society wound, ostomy and continence (WOC) nurse members are waiting to hear from your company!
  • WOC nurses are engaged with exhibitors for as long as four months before, during and after WOCNext 2020 through MyWOCN – this event's virtual e-community networking program with over 10,000 web visits and over 3,500 unique visitors.
  • 82% of attendees used the MyWOCN Mobile App. Over 12,000 E-Booth views. More than 3,600 exhibitor searches. 2,200 interactive floor plan views.
  • Nurses think the exhibit program is applicable to their work setting and relevant to their practice/profession, second only to earning continuing education credits.
  • WOC nurses are practicing in acute care, outpatient care, home healthcare, education, nursing home/extended care, and private practice.
  • Attendance growth: Up to 14% growth per event.
  • 2019: 11 Countries: Australia, Bermuda, Canada, Chili, China, Costa Rica, India, Ireland, Saudi Arabia, United Kingdom and United States

Benefits to Corporate Members

  • 20-42% discounts: Social media packages, targeted e-blast messaging, digital and print media advertising options generating results.
  • 15% discounted booth rate savings ($430 per 10x10) with Small Business annual dues rate of $800, maximum one 10x10; Regular Membership $1,500 (multiple savings of $430 per 10x10 & greater).

 Benefit for First-Time Exhibitors 

  • 10%  discount on General Service Contractor / Decorator exhibitor invoice

Benefit to Increased Exhibit Space

  • 5% drayage discount on General Service Contractor final exhibitor invoice

Included with Your Booth

  • Get to know nurse attendees long before traveling to Cleveland. Nurses and exhibitors are brought together through MyWOCN - their virtual e-community networking tool. Facilitating email and appointment-setting communication, MyWOCN helps to pre-qualify nurses and drive them to your booth.
  • 8.5 hours of dedicated face-to-face time with WOC nurses whose primary concern is patient outcomes: One evening reception and two lunches for attendees and exhibitors.
  • Opt-In sales leads including email addresses through optional, additional lead retrieval equipment.
  • 15% discount on advance furnishing rates for “Economy Package” for 10x10 & 10x20 (table, 2 chairs, wastebasket, carpet & 7”x44” ID sign)
  • Nourishment: Exhibit Hall opening reception; lunch available prior to opening each day, snacks & beverages provided during move-in.
  • Learn from the Experts Educational Webinars - Refresher to advanced topics.
  • FREE Pre-Event Marketing: Over 800 names of nurses/mailing addresses available with pre-approved marketing piece two weeks prior to WOCNext 2020; Post-list available. Nurses prefer direct mail.
  • FREE Nurse Attendee E-marketing and engagement through MyWOCN revealing nurses’ email addresses: 25 outbound email messages creating one-to-one, direct communication with WOC nurses. Evaluate and pre-qualify buying habits for four months. MyWOCN Attendee Search, Sent Messages to Attendees and Appointment’s with Attendees automatically form your prospect lists.
  • FREE graphic image, press release and event special within your E-Booth promotional information.
  • Optional/additional: Full-motion video and banner advertising to attract more attention from nurses.
  • FREE EXHIBIT HALL ONLY badges: Two per 10x10. Additional badges $100 each.
  • Easy navigation Exhibitor Portal for badges, hotel rooms, exhibitor services, MyWOCN and news. All furnishings are additional. Flooring (e.g. carpet) is required. Back wall pipe and drape, side rail pipe and drape separate one space from another except for island booths.

  

How does MyWOCN work?

MyWOCN Summary of Options


Tentative Exhibit Hall Schedule

June 5, 2020, Friday

  • 2:00 PM - 4:00 PM Targets Set Up

June 6, 2020, Saturday

  • 8:00AM - 4:00 PM Exhibitor Set Up
  • 10:00 AM - 6:30 PM Exhibitor Registration

June 7, 2020, Sunday

  • 7:00 AM - 5:30 PM - Exhibitor Registtration
  • 8:00 AM – 12:00 Noon: Exhibitor Set-Up Continues
  • 12:30 PM - Inspection of all booths (Unopened freight removed at exhibitor expense)
  • 3:15 PM - Be present in your booth. WOCN Society leadership thanks exhibitors.
  • 4:15 PM – 6:15 PM: Grand Opening in Exhibit/Poster Hall with Attendees and Exhibitors

June 8, 2020, Monday

  • 6:30 AM - 5:45 PM - Exhibitor Registration
  • 11:00 AM - 12 Noon - Exhibitors' Lunch offered in Exhibitor Lounge (pre-purchased ticket) 
  • 11:15 AM – 12:15 noon – Exhibit Hall Open: Appointment Only Networking for attendees/exhibitors
  • 12:15 PM – 3:15 PM: Exhibit Hall Open: Scheduled Lunch in Exhibit/Poster Hall with Attendees and Exhibitors
  • 3:30 PM – 4:15 PM: Exhibit Program Advisory Feedback Meeting, Innovation Hub, Exhibit/Poster Hall

June 9, 2020, Tuesday

  • 6:30 AM - 5:45 PM - Exhibitor Registration
  • 11:00 AM - 12 Noon - Exhibitors' Lunch offered in Exhibitor Lounge (pre-purchased ticket)
  • 11:15 AM – 12:15 noon – Exhibit Hall Open: Appointment Only Networking for attendees/exhibitors
  • 12:15 PM – 3:15 PM: Exhibit Hall Open, Scheduled Lunch in Exhibit/Poster Hall with Attendees and Exhibitors
  • 3:15 PM – 10:00 PM: Exhibit Hall / Booths Dismantling for all exhibitors, completed by 6:00 PM

June 10, 2020

  • 6:30 AM - 12:30 PM - Attendee Registration (Exhibit Hall closed this day)
  • 8:00 AM - 12:00 Noon - Freight shipping (not booth dismantle)

Booth Rates

Price per 10’x10’ USD: Corporate Member, $2,895, Non-member, $3,325, Non-Profit Association, $500
Location/Type: Corner, $100 additional; Island, $400 additional

Terms

  • Changes in existing contracts email cbrown@wocn.org. Valid only when acknowledged.

Payments: Non-refundable deposit for Advance Booth Assignment exhibitors: 10% of total booth fee. One-half of total booth fee due September 1, 2019; balance due by January 15, 2020. Payment must be received by October 1, 2019, otherwise exhibit space is released. After January 15, 2020: exhibit contract must include 100% payment; refunds not available.

Cancel/downsizing (all or part of exhibit space) through January 15, 2020 results in loss of non-refundable deposit (10%) and September 3, 2020 (50%) payments. Downsizing results in relocation. If the downsizing results in creating unusable space, exhibitor is responsible for 100% full payment for all space.

Corporate Membership must be maintained through this event to earn Corporate Member booth rates. If not, non-member rates apply.

Payment Methods

  • Company Check, USD: WOCN Society Fed. ID Tax No. 25-125-1887. Include check with application, payable to “WOCN Society”, drawn from US bank. Mail to  Wound Ostomy and Continence Nurses Society, 1120 Route 73, Suite 200, Mt. Laurel NJ 08054-5113.
  • Credit Card (Visa, MasterCard, American Express, Discover): For chargeable amounts of $5,000.00 and greater, an additional non-refundable 3% service fee is applied to the total transaction amount. Refunds subject to an additional 3% service fee; Wire Transfer fee $30.00; domestic Automated Clearing House (ACH), no fee.
  • Obtain W-9 here.

Exhibitor Vendor Communication:

E-mail messages are sent to WOCNext’s exhibit booth primary contact. Please pass these onto marketing, sales and operations personnel. Our only authorized service-providers are listed below. Should you receive communication from other companies, let us know. Please “whitelist” the following addresses:

  • Exhibit, Meeting Management & Support: cbrown@ahint.com, cbrown@wocn.org, bpassy@ahint.com, bpassy@wocn.org, jking@wocn.org

  • Hotel Rooms: susang@meetingservicesplus.com, pegh@meetingservicesplus.com judithw@meetingservicesplus.com and housingreg@meetingservicesplus.com

  • MyWOCN: support@a2zinc.zendesk.com, noreply@contact.a2zdigitalmedia.tech

  • Certificate of Insurance (one potential source): sales@rainprotection.net

  • AV Equipment: exhibits@psav.com, sjabour@psav.com, yhasakian@psav.com

  • General Service Contractor (aka decorator): Showmail@shepardes.com, Indianapolis@shepardes.com, Logistics@shepardes.com 

  • Lead Retrieval: xpressleadpro@cdsreg.com, eventnotice@xpressreg.net, xpressleadpro@xpressreg.net

Approved Vendors - Names/Function(s):

  • MyWOCN (e-networking tool to engage nurses before, during and after WOCNext 2019). Personify (aka A2z, Inc.) is our exhibitor-attendee engagement technology partner

  • Convention Data Services, “CDS” (exhibitor badges / lead retrieval and exhibitor registration)

  • Meeting Services Plus, exhibitor / attendee hotel rooms: Passkey or Block 5+ sleeping rooms and individual sleeping room reservations

  • Huntington Convention Center of Cleveland (HCCC), online ordering of cleaning, booth security, telecommunications, and/or internet services

  • PSAV, ordering online for rigging, and audio visual equipment including wireless headsets (free-standing speaker systems not permitted)

  • Edlen Electrical, online ordering for electrical, electrical labor/distribution, booth work, lighting, and plumbing

  • RainProtection - One potential source for mandatory Certificate of Insurance (COI)

  • Shepard Exposition Services (General Service Contractor, “Decorator” or SES: booths/furnishings, material handling, floor covering (required of all exhibitors), labor

Questions?

Chris Brown
Director of Exhibits and Advertising
cbrown@wocn.org
Phone: 856-642-4401

For Technical Support with this webpage, please contact support.